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Gmail integration

Turn Gmail emails into tasks with Ping

Star an email that contains something you need to do. Ping AI turns the message into a clear, actionable task with the important details summarized and a direct link back to Gmail.

Connect GmailGet Ping

How Gmail to task capture works

  1. Find an actionable email

    Look for a message that contains something you need to remember or do.

    Gmail
    Flash Sale: Save 50% on Premium Membership
    Re: Renovation of the playground
    Invitation: Join Our Virtual Networking Event
    Re: Important Travel Information for Upcoming Conference
    Don’t Miss Out: Early-Bird Tickets Still Available

  2. Star the message in Gmail

    Use Gmail’s built-in star in the Gmail app on your phone or in Gmail on the web.

    Gmail
    Martha

    Re: renovation of the playground

    Hey Alex,

    Just a quick follow-up on the playground renovation at 25 Kopernika St., Krakow. We need to build a new fence around the play area to meet safety guidelines. Our initial budget for this is 2300 PLN, but let me know if you think we need more flexibility there.

    Would you be able to reach out to a few contractors this week and see if they can handle the job? If we can lock in someone reliable soon, we can get this done before the new season starts.

    Thanks,
    Marta

  3. Continue from a clear Ping task

    Ping AI reads the subject and message context, then creates an actionable title, an AI summary, and a link back to the original conversation.

    Ping

    🏗️ Find the playground renovation contractor

    AI summary
    1. Location: 25 Kopernika St., Krakow
    2. Specific task: Build a playground fence
    3. Budget: 2300 PLN

Why turn Gmail emails into tasks?

Keep your inbox for conversations

Move the action into your task list while keeping the original email available for context and replies.

Keep the important details

Ping summarizes names, dates, links, locations, and other details so the next step is easy to understand.

Plan the work after capture

Add a deadline, reminder, tag, project, or assignee in Ping and keep the task moving with your normal workflow.

How to get started

  1. Find an actionable email. Open Gmail and find a message that contains something you need to do.
  2. Star the message. Use Gmail's built-in star in the Gmail app or on the web.
  3. Let Ping create the task. Ping AI reads the subject and message context and creates a clear task with the important details summarized.
  4. Continue from the task. Plan, assign, or schedule the task in Ping, and use its direct Gmail link whenever you need the original conversation.

Want the longer walkthrough? Read the guide Inbox Zero Is a Myth — Start Turning Important Emails into Tasks.

Gmail integration FAQ

How does Ping turn Gmail emails into tasks?

Open Gmail and star an email that contains something you need to do. Ping reads the subject and message context, then creates a clear task with a summary and a direct link back to the original email.

Do I need to copy an email into Ping?

No. The Gmail workflow starts with the email's star action, so you do not need to copy and paste the message into another task manager.

Can I return to the original Gmail message?

Yes. The Ping task includes a direct link back to the email so you can continue the conversation or check the full context when needed.

What kind of Gmail emails work best with Ping?

Emails with a clear action work best: requests, follow-ups, bookings, invoices, approvals, and messages with dates, names, links, or other details you need to remember.

Turn your next important email into a task.

Capture. Plan. Do. AI way.

Get Started