Inbox Zero Is a Myth - Start Turning Important Emails into Tasks

How many emails have you gotten this morning—10, 20, 50? Reading each one is one thing, but deciding what to do with each can eat up a ton of your time. Meeting invites, offers, spam, and also… important tasks you need to handle. Trying to achieve inbox zero shouldn’t keep you up at night. What really matters is staying in control of the tasks hidden in those emails. 🏆

You’ve probably tried all sorts of task managers, to-do lists, or checklists. But you’ve likely noticed they don’t always reduce your workload—sometimes they even add to it. You still need to copy tasks over from your emails, and then in the end, you have to go back to the original email anyway to reply. So some of your tasks end up in your inbox, while others end up in your to-do app—makes no sense, right? 🤷

That’s why we’ve created a solution that lets you transfer any email containing a task from your Gmail inbox to the Ping AI Task Manager with a single click. ⚡

How it works

• Spot an email in your inbox that includes a task you need to do.

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★Re: Renovation of the playground

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☆Re: Important Travel Information for Upcoming Conference

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• Star that email in Gmail (using the built-in star ⭐ in your Gmail app on your phone or laptop).
• Our AI scans the subject line, the email content, and any previous messages in the thread to create a task.

Martha

★↩⋮

Re: renovation of the playground

Hey Alex,

Just a quick follow-up on the playground renovation at 25 Kopernika St., Krakow. We need to build a new fence around the play area to meet safety guidelines. Our initial budget for this is 2300 PLN, but let me know if you think we need more flexibility there.

Would you be able to reach out to a few contractors this week and see if they can handle the job? If we can lock in someone reliable soon, we can get this done before the new season starts. Let me know if you have any questions or if anything changes.

Thanks,
Marta

• The task appears in Ping and includes:
  • A clear title so you immediately know what needs to be done
  • An AI summary with all the important details you might need
  • A direct link back to the email, so you can continue the conversation instantly

🏗️ Find the playground renovation contractor

AI summary

1. Location: 25 Kopernika St., Krakow
2. Specific Task: Build a playground fence
3. Budget: 2300 PLN

What’s in it for you?

• Quickly move any task from your inbox to your to-do list.
• Stop worrying about important tasks buried in your inbox just because an email got marked “read.”
• Treat your inbox like a stream of new emails instead of obsessing over endless cleanup. ✨